TERMS AND CONDITIONS OF ATTENDANCE AND PARTICIPATION THE RPI BOSS
These are the terms (the “Agreement”) governing your attendance at and participation at the Rensselaer Polytechnic Institute Business Opportunities to Success Summit Event (the “BOSS Event”).
By registering for the BOSS Event you agree to these terms, which form a binding legal contract between Rensselaer Polytechnic Institute (“Rensselaer”) and the registered attendee or participant (“you”). If you are registering on behalf of another individual, it is your responsibility to ensure the person attending is aware of these terms and accepts them. By completing the registration on behalf of another individual you are warranting that you have made the attendee or participant aware of these terms and that they have accepted these terms.
1 Attendee Requirements
1.1 Admittance. Your registration entitles you to admittance to the BOSS Event for which you have registered. Any and all other costs associated with your attendance (including without limitation travel and accommodation expenses) shall be borne solely by you, and Rensselaer shall have no liability for such costs.
1.2 Use of Likeness. By attending the BOSS Event you acknowledge and agree to grant Rensselaer the right at the BOSS Event to record, film, photograph, or capture your likeness in any media now available or hereafter developed and to distribute, broadcast, use, or otherwise globally to disseminate, in perpetuity, such media without any further approval from you or any payment to you. This grant to Rensselaer includes, but is not limited to, the right to edit such media, the right to use the media alone or together with other information, and the right to allow others to use or disseminate the media.
1.3 BOSS Event Content. You acknowledge and agree that Rensselaer, in its sole discretion, reserves the right to change any and all aspects of the BOSS Event, including but not limited to, the BOSS Event name, themes, content, program, speakers, performers, hosts, moderators, venue, and time.
1.4 Identification. All attendees must provide at least one form of photo identification to pickup their badge. All attendees who register as full-time students must provide one valid, current student photo ID.
1.5 Attendee Badge Usage. Attendee badges must be worn at all times in BOSS Event areas.
1.6 Prohibited Conduct. Attendees must not engage in Prohibited Conduct, as described more fully below.
2 Prohibited Conduct
2.1 Limitations on Use. If you have have been assigned a promotional code for a complimentary Rensselaer BOSS Events pass you agree not to sell, trade, transfer, or share your complimentary code or badge. By registering for a paid Rensselaer BOSS Event Pass, you agree not to share, sell or trade your badge. In the BOSS Event that Rensselaer determines that you have violated this policy, Rensselaer may cancel your badge(s), retain any payments made by you, report you to law enforcement authorities, and ban you from future Rensselaer BOSS Events.
2.2 Disruptive Conduct. You acknowledge and agree that Rensselaer reserves the right to remove you from the BOSS Event if Rensselaer, in its sole discretion, determines that your presence or behavior create a disruption or hinder the BOSS Event or the enjoyment of the BOSS Event by other attendees. All Rensselaer badges are the property of Rensselaer and must be returned to Rensselaer upon request.
2.3 Badge Misuse. Attendees wearing badges from previous Rensselaer BOSS Events or falsified badges will be immediately ejected from the BOSS Event and banned from future BOSS Events. Rensselaer considers such conduct theft of service, trespassing, and fraud and will report violators to law enforcement authorities. If such conduct is discovered after an BOSS Event, violators will be invoiced according to onsite registration pricing and will be required to pay their invoice in full in order to avoid being reported to law enforcement authorities.
2.4 Suitcasing. “Suitcasing” refers to the practice of attending a trade show but “working the aisles” from a suitcase or briefcase, soliciting business from other attendees and exhibitors. For the good of the show and the exhibitors supporting the show, the only legitimate place to conduct business during show hours is within a contracted exhibit space on the show floor. Exhibiting companies are encouraged to protect their investment and report any violations to Rensselaer management. Attendees observed soliciting business in the aisles or other public spaces, or in another company’s booth, will be ejected from the BOSS Event and may be banned from future BOSS Events in Rensselaer’s sole discretion.
2.5 Photography, Recording, and Videotaping. Attendees may not record audio or video of sessions at Rensselaer BOSS Events. Rensselaer allows cameras on the show floor. Attendees may take pictures within the show for purposes of company or annual reports, company media pieces, marketing materials, etc.
2.6 Unethical/Non-Compliant Marketing. Rensselaer reserves the right to deny admission to anyone who engages in or is reputed to engage in unethical or non-compliant marketing practices.
3.1 Payment. The payment of the applicable fees for the BOSS Event is due upon registration. If such payment is insufficient or declined for any reason Rensselaer may refuse to admit you to the BOSS Event and shall have no liability in that regard
3.2 Taxes. The fees may be subject sales tax, value added tax, or other taxes and duties which, if applicable, will be charged to you in addition to the fees.
4 Cancellation, Substitution, and Lost Badge Policy
4.1 Refund requests postmarked or received by email less than fourteen (14) calendar days, but prior to five (5) calendar days before the day of the Event will receive a 50% refund. Refund requests postmarked or received by e-mail within five (5) calendar days of the date of the BOSS Event will not be eligible for a refund; however, substitutions (subject to availability) may be arranged at the sole discretion of Rensselaer in accordance with the Attendee Change Policy below.
4.2 All cancellations and requests for refunds MUST be submitted in writing by the deadlines listed within this policy. Telephone requests WILL NOT be honored. Letters, e-mails and faxes should be postmarked no later than 14 (14) calendar days prior to the Event to receive a full refund of the registration fee. Send requests to: Rensselaer Polytechnic Institute. Attention: April Rounds, 100 Defreest Drive, Troy, New York, 12180. E-mail: firstname.lastname@example.org, Fax: (518) 283-0695.
4.3 For payments received by check, cash or money order, refunds will be sent within two to four weeks of receipt of request. For payments made by credit card, refunds will be processed within three to five days of receipt of refund request.
4.4 Attendee changes or substitutions made to any attendee registration can be done until the day of the BOSS Event. Substitutions or changes done on site after the BOSS Event has commenced will be subject to a $10 administrative service charge.
4.5 Once you have received your badge on site, it cannot be changed, substituted, or reissued to a different person.
4.6 If your badge is lost, a replacement will only be issued at the current onsite rate.
6 Intellectual Property
6.1 All intellectual property rights in and to the BOSS Event, the BOSS Event content, and all materials distributed at or in connection with the BOSS Event are owned by Rensselaer. or the BOSS Event sponsors or speakers presenting at the BOSS Event. You may not use or reproduce or allow anyone to use or reproduce any trademarks (including without limitation “BOSS”, or “BOSS 518”) or other trade names appearing at the BOSS Event, in any BOSS Event content or in any materials distributed at or in connection with the BOSS Event for any reason without the prior written permission of Rensselaer.
6.2 For the avoidance of doubt, nothing in this Agreement shall be deemed to vest in you any legal or beneficial right in or to any trademarks or other intellectual property rights owned or used under license by Rensselaer; nor does this Agreement grant to you any right or license to any other intellectual property rights of Rensselaer, all of which shall at all times remain the exclusive property of Rensselaer.
7 Disclaimer of Warranties, Limitation of Liability
7.1 Rensselaer gives no warranties in respect of any aspect of the BOSS Event or any materials related thereto or offered at the BOSS Event and, to the fullest extent possible under the laws governing this Agreement, disclaims all implied warranties, including but not limited to warranties of fitness for a particular purpose, accuracy, timeliness, and merchantability. The BOSS Event is provided on an “as-is” basis. Neither Rensselaer nor its sponsors nor its exhibitors accept any responsibility or liability for reliance by you or any person on any aspect of the BOSS Event or any information provided at the BOSS Event.
7.2 Except as required by law, Rensselaer shall not be be liable for any direct, indirect, special, incidental, or consequential costs, damages or losses arising directly or indirectly from the BOSS Event or other aspect related thereto or in connection with this Agreement.
7.3 The maximum aggregate liability of Rensselaer for any claim in any way connected with, or arising from, the BOSS Event or this Agreement, whether in contract, tort, or otherwise (including any negligent act or omission), shall be limited to the amount paid by you to Rensselaer under this Agreement.
Rensselaer’s failure to exercise any right provided for herein shall not be deemed a waiver of any further rights hereunder. Rensselaer shall not be liable for any failure to perform its obligations hereunder where such failure results from any cause beyond Rensselaer’s reasonable control. If any provision of this Agreement is found to be unenforceable or invalid, that provision shall be limited or eliminated to the minimum extent necessary so that this Agreement shall otherwise remain in full force and effect and enforceable. This Agreement is not assignable, transferable or sub-licensable by you except with Rensselaer’s prior written consent. This Agreement shall be governed by the laws of the State of New York and the parties shall submit to the exclusive jurisdiction of the New York courts. A party that substantially prevails in an action brought under this Agreement is entitled to recover from the other party its reasonable attorneys’ fees and costs. Both parties agree that this Agreement is the complete and exclusive statement of the mutual understanding of the parties and supersedes and cancels all previous written and oral agreements, communications and other understandings relating to the subject matter of this Agreement, and that all modifications must be in a writing signed by both parties, except as otherwise provided herein. No agency, partnership, joint venture, or employment is created as a result of this Agreement and you acknowledge that you do not have any authority of any kind to bind Rensselaer in any respect whatsoever.