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Sponsor Terms and Conditions
Companies/Organizations are required to submit an exhibitor form with these terms and conditions, signed. By submitting said forms, you agree to the terms stated therein. Additionally, you acknowledge that once you submit said forms, your company is responsible for any fees incurred before and during the event whether or not employees of your company attend this event.
Full payment is due immediately upon receipt of invoice and must be paid in full one week prior to the start of the conference. RPI reserves the right to resell and reassign space if exhibitor fails to pay for the reserved exhibit space one week prior to the event. There will be a $100 fee for returned checks.
Only employees of your company can attend under your sponsorship package. All of your company employees must be registered two (2) days prior to the event. Your sponsorship package includes a total of registrations stated on your sponsorship form. Additional employees will receive a discounted rate of $65 each, normal price is $100.00. Only one company can be registered under a single sponsorship package. All private sector representatives must register their company/agency under their own exhibitor or sponsorship package.
Cancellation of your sponsorship must be done via email and no later than 30 days before the event. Sponsor fees will still be due to RPI if cancellation is within 30 days before the event. 25% administrative fee will be taken out of any refunds made at RPI’s discretion. Cancellation of your hotel room does not cancel your RPI sponsorship package nor does cancelling your sponsorship package cancel your hotel room. You must cancel both separately.
RPI reserves the right to prohibit or restrict any activity, published materials, social media, or conduct within this event, in its opinion, is not appropriate or would cause RPI to be in violation of its contract with the hotel. Usage of any equipment that disturbs the event such as, but not limited to, microphones, bullhorns, etc. is strictly prohibited.
LIABILITY AND INSURANCE:
All property of the sponsor is under the sponsor’s control and custody during transit and throughout the entire event. Property and personal liability and insurance is the sole responsibility of the sponsoring company and its company attending representatives. It is recommended that sponsors obtain adequate property and personal insurance coverage, at their own expense for any property loss or damage and/or personal injury. RPI’s insurance coverage only covers RIP staff and property.
The contact person listed on your exhibitor form is responsible for reviewing all correspondence, invoices/confirmations and distributing all event information to their registered employees. Your designated contact person is responsible for contacting the RPI representative; April Rounds at firstname.lastname@example.org for any and all event needs unless otherwise stated.